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Wedding Coordinator vs Wedding Planner


Wedding Coordinator vs Wedding Planner

So you’re engaged to be married and now you have to make the decision about hiring a wedding coordinator or a wedding planner. But what exactly is the difference between the two? With so much wedding jargon and different job titles, it can be confusing to know who does what and who you need to make your big day run smoothly.

Let’s break it down to make it easier for you to understand the role of a wedding coordinator vs a wedding planner, and what each can bring to your wedding day.

Wedding Coordinator

A wedding coordinator is someone who primarily assists with executing all the plans you have put in place for your wedding day. They are responsible for making sure everything comes together smoothly on the actual day. Some key points about a wedding coordinator include:

  • They manage all the details and logistics on the day of the wedding
  • They ensure everything goes according to plan and handle any unforeseen issues that may arise
  • They are usually hired closer to the wedding date, as they are mainly involved in finalizing the details and executing the plans you have set in motion
  • Their primary focus is on the smooth running of the day itself, rather than the planning process leading up to it

Wedding Planner

A wedding planner, on the other hand, is more involved in the entire process of planning the wedding. They work closely with you right from the start to help bring your dream wedding to life. Some key points about a wedding planner include:

  • They assist with planning, design, and management of the wedding
  • They can help you make decisions and choices about the theme, style, and feel of the day
  • They work with you from the beginning to help organize and execute all the details leading up to the wedding day
  • Their primary focus is on planning and coordinating every aspect of the wedding to bring your vision to life

Why You Might Need Both

When deciding whether you need a wedding coordinator or a wedding planner, consider the amount of assistance you require and your budget. If you have already handled much of the planning and only need someone to ensure that everything goes smoothly on the day of the wedding, a coordinator would be a better fit. However, if you want assistance right from the planning stage to the execution of the wedding, then a planner might be the best option for you.

It’s also worth mentioning that some wedding planners also offer day-of coordination services, so it’s possible to get the best of both worlds if you find the right person who can fulfill both roles.


Both wedding coordinators and wedding planners play crucial roles in the success of your special day. Whether you choose one or both, the key is to find the right person or team that you feel comfortable working with and who understands your vision for the day.

So, now that you have a better understanding of the roles of wedding coordinators and wedding planners, you can confidently make the decision about who you need to help you bring your dream wedding to life.

Frequently Asked Questions

1. Can a wedding planner also provide day-of coordination services?

Yes, many wedding planners offer day-of coordination services in addition to their full planning services. This can be a convenient option if you want to work with one person or team throughout the entire wedding planning process.

2. What are the typical costs associated with hiring a wedding coordinator or planner?

The cost can vary depending on the level of service and expertise you require. Wedding planners often charge a percentage of the total wedding budget or a flat fee, while day-of coordinators may charge by the hour or a flat fee for their services.

3. How soon should I hire a wedding planner or coordinator?

The timing of when to hire a wedding planner or coordinator depends on your specific needs. Some couples hire a planner as soon as they get engaged, while others wait until closer to the wedding date to hire a day-of coordinator. Consider your timeline, budget, and how much assistance you need to make the best decision.

4. What should I look for when hiring a wedding coordinator or planner?

When hiring a wedding coordinator or planner, look for someone who has experience, expertise, and a good understanding of your vision for the wedding day. It’s important to feel comfortable working with them and confident in their ability to bring your dream wedding to life.

Now that you have a better understanding of the difference between a wedding coordinator and a wedding planner, you can confidently make your decision based on your specific needs and preferences.